CINQUE: the ultimate asset management solution
Meet CINQUE, the all-in-one software solution for managing and tracking your assets throughout their entire life cycle - from acquisition to scrapping. Whether it’s a laptop, a compressor, or even a lawnmower, CINQUE ensures that nothing slips through the cracks. Designed to streamline asset management with precision & performance,
CINQUE collects and updates detailed information on-site using barcodes or RFID tags, offering crystal-clear visibility over every asset in your company. With successful implementations across industries like retail, banking, insurance, utilities, and the public sector, CINQUE is the go-to solution for businesses managing anything from a few thousand to hundreds of thousands of assets, no matter where they’re located. CINQUE is the sure-shot you need to optimize operations, outpace obstacles and outshine the competition.
Flexible infrastructure
Complete asset details
Files attached to assets
Seamless transfers
Custom alerts
Barcode magic
Hassle-free inventory
Multi-device access
Smart reconciliation
Insightful reporting
Complete history tracking
Maintenance made easy
Implementation steps:
Our process begins with a thorough analysis and budget planning. From there, we move through design and development, ensuring every detail is optimized. Rigorous testing and a pilot deployment confirm the solution exceeds expectations. Finally, we provide ongoing maintenance and support to ensure sustained success and peak performance.
Initial analysis
We dive deep into understanding the client’s unique asset management challenges, identifying opportunities for optimization.
Budget Planning
We create a tailored budget that aligns with the client’s objectives, ensuring maximum efficiency without compromising on quality.
Design
Our team develops a custom solution, designed to perfectly fit the client’s operational needs and future growth.
Development
We build the solution from the ground up, using cutting-edge technology and our proven expertise to ensure it performs flawlessly.
Testing & Implementation
Every aspect is rigorously tested to ensure it works seamlessly before we deploy the solution across the client’s operations.
Pilot Deployment
We run a controlled pilot to validate the solution in a real-world environment, making sure it's ready to deliver optimal results.
Maintenance & Post-Implementation Services
Our support doesn’t end at deployment. We offer ongoing maintenance and services to ensure long-term success and continuous improvement.
Research
On site identification
Managing the large volume of information
Staff productivity
Integration with other IT systems
Asset transfers during the year
Adding new assets on site
Inventory duration
Storing additional details for assets
Unitary name of assets
Reconciliation
Take complete control
/ Stricter asset records
/ Complete information stored on all assets
Lower inventory costs
/ Cut inventory costs by up to 60%
/ Slash time spent on inventory management
Better accuracy for the inventory process
/ Easily locate any fixed asset
/ Track asset movements effortlessly
/ Monitor the inventory process in real-time
Easy to use configurable solution
/ Customizable solution with fast implementation
/ User-friendly, intuitive interface
/ Integrates smoothly with any accounting system
Market leader with experience and proven skills
/ Proven, reliable solution trusted by countless businesses
/ End-to-end project management, from implementation to support
Cinque versions
| Features | Express 8 | Standard 51 | Enterprise 83 |
Annual inventory
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| Management of locations (branches) and their patrimony (making a physical stocktaking of locations in various parts of the country) |
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| Management of all patrimony objects and premises in locations by barcodes identifiable with the help of mobile terminals |
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| The possibility of online stocktaking of goods under the management of remote employees with their confirmation through the platform CINQUE |
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| Special functions for barcode creating and printing, including in QR form |
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| The possibility to see in real time the stocktaking activity of fixed assets on site |
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| Viewing photos, completed details of a fixed asset that has been subjected to the stocktaking activity, GPS location data |
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| Fixed asset reconciliation directly from the application, multi-level reconciliation |
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| Reconciliation proposals after several levels |
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| Dynamic display of commissions in stocktaking lists |
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| Visualization of stocktaking for various periods, dashboard with the percentage of scans by locations, regions, users |
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| Highlighting pluses and minuses on site directly in the application, including with photo and reasons for the minuses and pluses, observations |
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| Screen with situations in stocktaking, both at the beginning and at the end |
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| Reports on different managements, cost centers, buildings, regions, directions A26 |
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| Filters on various types of categories |
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| The possibility to attach files in the asset sheets: for instance: invoices, minutes, etc. |
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Transfers
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| Keeping a history of movements of patrimony objects (movements between different rooms of a location, between locations, between cost centers as well as between employees) |
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| The possibility of validating a transfer directly on e-mail |
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| The possibility of a fixed asset being temporarily transferred to another user |
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| Creating a movement document with one or more fixed assets |
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| Real-time transfer monitoring screen, transfer approval screen as well as export to accounting applications of validated transfers |
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| The existence of several types of transfers: carried out by stocktaking, reconciliation, direct transfer from the application |
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Import/export
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| The possibility to import and export files in different formats (inventory list, difference list, plus/minus assessment report) |
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Integration
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| The possibility of integration with any accounting system |
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| Authentication by SSO (Single Sign On) |
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| Daily synchronization of the employees from AD (Active Directory) |
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| Daily or periodical synchronization of the contracts from the accounting system |
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| Daily synchronization of the exchange rate |
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| Synchronization with other programs of the company, the IT minutes, commissions part. |
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| Export in any version cvs, xls, doc, txt for implementation in accounting systems. |
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Accounting functions
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| Complete management by groups and subgroups of classification of fixed assets and inventory items. This includes additions, changes and deletions of items, as well as inventory movements, transfers between locations |
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| Update of depreciations of MFs, lifetime |
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| The possibility of transfers from one accounting class to another accounting class |
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| The ability to transfer value from one fixed asset to another |
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| Registering and sending the record of a fixed asset directly to the accounting system |
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| Removal from records of a fixed asset (sale, scrapping, donation) |
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| Depreciation calculation and report generation |
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Mobile application
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| Taking decisions on scrapping based on the status found on site, directly on the terminal. |
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| Tracking of the movements of the fixed assets. |
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| Printing of barcode labels directly from the mobile application. |
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| Document scanning directly in the mobile app (movement documents, handing-over – taking-over minutes) |
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| View of photos directly in the mobile application |
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| RFID tag scanning |
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| The possibility to scan offline and the information will be sent to the server at the time of synchronization via the Internet |
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| Validation of transfers by scanning QRs on issued documents, validation that is synchronized with the server |
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| Check reports in real time directly in the mobile application |
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| Retrieving GPS coordinates for each fixed asset |
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| Retrieving various information of the fixed asset (series, size, model, etc.) |
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| Operation of transfers from the mobile terminal |
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Reports
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| Inventory list |
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| Plus inventory list |
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| Minus inventory list |
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| Minus/plus inventory list |
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| Scrapping proposal situations |
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| Transfer reports between different logistic units, buildings, cost centers, departments, etc. |
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| Creating the specific reports required according to the beneficiary's requirements (Supporting Memorandum, Appendix of scrapped goods, etc.) |
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| The possibility to store, generate supporting documents |
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| Generation of documents specific to starting the stocktaking (Stocktaking decision, Stocktaking starting statement) |
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Notifications
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| Notifications by e-mail with various requests, approvals, validations, allocations |
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| Sending supporting documents by e-mail, from receipts to reports and minutes |
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Special functionalities
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| Creation of different roles of the users and the possibility for a user to have several roles. |
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| The possibility to assign the rights of an employee to another employee |
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| The possibility to create utilities by development exactly based on the requirements of the client, with customization. |
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| Inserting of demonstrative videos |
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| Creation of screens with manuals and various informative legal documents |
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| Deadline expiration alerts either via email or through a screen or in-app messages |
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| The possibility of managing and tracking fixed assets that are sent for service |
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| The possibility for a fixed asset to be sold within the company, triggering a flow of approvals to the persons who will be involved in this operation |
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| The possibility to open a ticket on certain components with the assigment of an employee to settle |
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Purchase functionalities
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| The possibility to update at any time the approval matrix and its import to the application |
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| The possibility to create PR (purchase request) |
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| The possibility to use a PR in several bids |
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| The creation of a link between PR and budget when adding a PR |
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| The possibility to create bids, to upload various types of documents, to send to suppliers and to select the best bid |
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| The possibility to clone an existing bid (different suppliers) |
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| The possibility to create a PO (purchase order) |
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| Create a link between PO and budget when adding a PO |
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| Possibility to add PO with missing contract status |
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| Add PO with missing budget |
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| The possibility to verify that the PO amount does not exceed the contract value |
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| Value change of available value per contract with each order |
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| Inquiry, modification of internal stock |
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| The possibility of checking any supplier on the ANAF website |
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| The possibility of managing budgets on different structures (cost centers, departments, etc.) |
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